Lost ticket / Re-ticketing charges, if both of the following conditions are met:.Including one reasonably brief, non-emergency, personal call home per day. Local and long distance telephone calls.Laundering, cleaning, or pressing of clothing if a trip is longer than six days.Rental of a room or other facility for the transaction of official business.Purchase of materials and supplies when normal purchasing procedures cannot be followed.
The following business-related travel expenses are usually reimbursable: After the reservation is made, departmental and divisional business offices are required to send a copy of the completed and approved Travel Advance Request form, along with an assigned Trip Number and FOAPAL to FAST/AP Office (fax 9-1723).Printing instructions are provided with the email message. Print out a copy of the itinerary to bring to the airport.The UC Travel Center will book the reservation and provide electronic ticketing information and final itinerary via email.Note: Trip numbers must be used for one trip and cannot be reused. The UC Travel Center will not issue a ticket without a Trip #. Include the UCSC Trip Number on it, and send a confirmation email back to the UC Travel Center.
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Refer to the Travel Advance Instructions on how to complete the form.
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All forms referenced are available for download from the forms tab at the top of this guide: Bookings must be made 24 hours in advance to ensure proper ticketing.įollow these steps to make an airline reservation through the UC Travel Center. The UC Travel Center is a full-service travel agency that can book tickets for any airline. Note: Individuals are required to fill out a Payee Setup 204 before receiving a UCSC non-payroll payment.See: Receipt and documentation requirements for additional information. For all travel expenditures, detailed/itemized receipts are required to be submitted with the request for reimbursement.Refer to the Entertainment Event Expense Guide for additional information.Include entertainment expenses in the "Miscellaneous (explain)" section on the Post Travel Expense form to ensure that meals associated with travel are accounted for separately from meals associated with providing entertainment.While on travel status the cost of meals or light refreshments and related services incurred in connection with a social or recreational activity or event supporting the University’s mission is considered entertainment.Entertainment expenses incurred while on travel status are to be reported separately on the Entertainment Reporting Form and submitted along with a completed Post Travel Expense form.Non-business travel expenses must be separately identified.Any exception must be approved by the Chancellor. Will be based on the most economical mode of transportation and the most commonly traveled route consistent with the authorized purpose of the trip. Supporting cost comparison is to be used on what UC would have paid, which can be obtained by a Connexxus-related agency or Standard Commercial Air Carrier prior to or at the time of booking the trip. To establish a profile to book university business travel through Connexxus, refer to the Connexxus Section. Connexxus provides value, flexibility, and convenience to UC employees and assists travelers in maintaining compliance with UC policy. Financial Information System (FIS Banner)Ĭonnexxus: UC's travel program combines discounts through UC-negotiated contracts with a range of booking options.
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